Employee Forms

Each new employee must complete the Federal, State, and City (if applicable) W-4 so that the correct amount of income taxes can be withheld from their paychecks. Existing employees should submit new Form W-4s to their employer if their withholding allowances have changed or will change for the next year. Forward the completed forms to your payroll department or payroll service provider.

• Form W-4 (2023) Federal
• Form MI-W4 – Michigan W-4
• Form CF-W-4 – Michigan Cities W-4
• Direct Deposit Authorization Form

Employers must verify that each new employee is legally eligible to work in the United States. This will include completing the U.S. Citizenship and Immigrations Services (USCIS) Form I-9, Employment Eligibility Verification. Visit the USCIS website at http://www.uscis.gov for further information.

• I-9 Form, Employment Eligibility Verification

Employers are required to report any new employee to a designated state new hire registry. This form is recommended for use by all Michigan employers who do not report electronically. Internet reporting is available online at www.mi-newhire.com

• State of Michigan New Hire Reporting Form

Miscellaneous Forms

Businesses must file Form 1099-MISC – Miscellaneous Income – to report payments of $600 or more to persons not treated as employees (for example, independent contractors) for services performed for your trade or business. Use Form W-9, Request for Taxpayer Identification Number and Certification, to obtain your vendor’s taxpayer identification number and address.

• Form W-9 – Federal

For the Seller’s records, the basis for exemption from Michigan sales tax to be completed by the Purchaser. Each of the four sections must be completed. It is recommended that in Section 1 the Purchaser should mark: Blanket Certificate – recurring business relationship. If the exemption is for a specific one-time purchase, then check the box so marked and enter the Order or Invoice number.

• Michigan Sales Tax and Use Tax Certificate of Exemption

Michigan law requires holders of unclaimed property to send written notice to owners at their last known address informing them that they hold property subject to being turned over to the state. The Due Diligence notice to owners must be sent not less than 60 days, and not more than 365 days, before the filing of the annual report.

• • Due Diligence Form

HAS Forms

The Consent to Disclosure of Tax Return Information form is required before we will share your tax return information with any third party. Your consent is valid for one year, unless a specific duration period is provided.

Please complete the below form and fax (616-957-2635) it to HAS.

•  Consent to Disclosure of Tax Return Information

The Consent to Release of Information form is required for all other documents and/or information you would like Heintzelman Accounting Services, Inc. to share with a third party.

Please complete the below form and fax (616-957-2635) it to HAS.

• Consent to Release of Information

The Blank Organizer Form has been prepared for your use in gathering and reporting tax information. Please complete the below form and upload it to HAS.

• • Tax Organizer

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